The 5 Pillars of a Highly Effective Safety Management Process

Traditional Safety Management
    With the passage of the workers compensation legislation, worker accidents and the resulting injuries had financial consequences for their employers. This created the need to understand why workers were getting injured on the job, so as to allow management to intervene in order to reduce the number of accidents and therefore control their related costs. Industry got their answer when H. Heinrich proposed the domino theory of accident causation. The theory proposed that injuries resulted from a number of interrelated and preceding factors.
    Heinrich proposed that injuries were the result of a series of events that happened in sequence, and the removal of any one of the preceding events would stop the injury from occurring. He proposed five elements to this series. An occupational example:

• The first event would be the worker engaging in his/her task (driving nails)
• The worker swings the hammer
• But the worker makes an error and misses the nail
• The worker then hits his other hand
• The worker smashes his fingers causing an injury

    Since just about every accident occurs due to some unsafe act on the part of workers, supervisors and management tied to find reason for this. These could be attributed to inattention, rushing, lack of knowledge, carelessness, distraction, unfamiliarity with safety best practices, fatigue, unfamiliarity with the safety program elements, etc. All of which pointed to some form of deficiency or negligence on the part of the worker. The more common approach to dealing with this was to provide safety training to workers, as well as conducting more inspections, in order to address and stop unsafe behavior on the part of the worker.

Evolution of Safety
    The management of safety evolved over time due to a number of factors (see Figure 2). The industrial revolution created a demand for a large number of workers in factory settings. Those organizations were not terribly concerned with worker safety (see my articles “Challenges in safety management: History & program issues” and “A Look into Safety Management”) as it was deemed that worker were responsible for their own safety and wellbeing.
    With the passage of the Occupational Safety and Health Act, organizations were required to comply with safety standards and report results. The frequency of certain accidents or the annual risk evaluation of safety outcomes with a broker or insurance carrier caused the safety function of the organization to make certain program element a priority in order to try to control similar accidents from occurring. Forward thinking organizations through leadership and management were able to make safety a value which not only reduced the risk of injuries but reduced their severity and to some extent, controlled cost. The implementation of the five pillars will make safety instinctual and will more effectively make accidents somewhat rare events.

Foundational Elements
    Starting with a solid foundation (see Figure 3), the five pillars will support continued excellence in operations as well as provide a framework for achieving excellence in workforce safety. Foundationally the organizational systems, polices, procedures and practices must be integrated and aligned in order to support effective operations. The value proposition must exceed customer and partner expectations and build trustful and loyal relationships, leadership must create a supportive work environment which reduces risk, and enables worker performance, success and job satisfaction.
    There has to be a robust value-based culture that fosters nurtures, supports, rewards, and values, safe operations. There exists a positive leader-member exchange, with organizational justice, mutual trust and respect, along with excellent communication fostering cooperation which results in efficient and effective operations. In a value-based organizational culture, everyone leads from core principles, contributes to safe operations, is involved and champions the safety and health of all involved. This will, and should, make safety processes, procedures and practices instinctual.

The Five Pillars’ Framework for Excellence
    The five pillars provide the framework that creates an innovative, excellence driven, business focused approach to addressing challenges and fostering the implementation of a robust safety management process. This then results in the achievement of excellence in safety outcomes.

Business & Operational Excellence
    Business and operational integration is crucial to the creation of efficient and effective systems which allow for, and support an injury-free workplace. The internal systems, processes, and procedures must be in harmony, aligned, and all working towards the creation of a risk and injury-free workplace. This internal alignment drives a 360-focus horizontally, vertically and inside to outside the organizational approach. The outside factor involves the value chain partners, vendors and suppliers. They need to be in alignment with the organization’s systems in order to further excellence in all aspects of the business, it also impels partners to cooperate, delivering on their promises with flawless execution. This reduces risk to its lowest possible level and supports the safety and health of all workers.

Relationship, Trust, & Value Proposition
    In many industries there is a long value chain populated by a number of independent organizations, all of whom have to ensure the achievement of common interest objectives by cooperating in order to accomplish their common goals. They have to make sure they deliver on their promises in order to build trust. Trust is critical in every business exchange and a key factor in influencing behavior. Organizations may need to clearly present their value proposition which should stress fair treatment, ethical behavior, cooperative problem solving, etc. in order to build effective, harmonious, interdependent, trusting relationships. Trust could play a key role in the management of safe operations as well as to foster the safe behavior of involved individuals.

Principle Focused Leadership
    Leadership is a key element in creating and sustaining a value-based organizational culture, which supports and fosters excellence. Principle focused leadership involves creating a positive, enabling, and satisfying work environment, ethically behavior, inspiring a shared vision, innovating thinking, enabling and encouraging followers to engage, challenge the process, fostering learning and growth, modeling the way, as well as leading positive change. It also means creating an open, safe, trusting and empathic work environment based on a positive leader-member exchange creating a superlative work climate leading to a safe and healthy worksite.

Innovation, Growth & Learning
    Innovation, growth & learning are important because of the nature of modern business. Just about the only constant in business is that change is inevitable, and change is occurring at ever faster rates. So, the organization has to understand its environment and learn from it so as to change its internal processes and procedures, foster growth and remain competitive. The innovation continuum includes efficiency, evolutionary, and revolutionary innovation. Growth involves increased knowledge and understanding of the employees thereby enabling them to effectively operate, and support the internal integration and alignment necessary to create the injury-free workplace.

Dashboards & Metrics
    To effectively manage you need to measure, senior management understands that the measurement system influences organizational behavior. Effective measurement has to be predictive as well as prescriptive in nature if it is to provide information for managing performance. Another thing that contributes to difficulty or complexity is that often important factors tend to be hard to measure consistently and objectively.
    The scorecard also serves to bring together into one report several important but seemingly diverse aspect of the business. Another important aspect of the organizational scorecard is that it creates a platform for alignment within the organization. This is important to strategy deployment, as well as guarding against sub-optimization. A robust scorecard represents all the important operational measures holistically.

Conclusion
    Excellence in safety can only be achieved through a strategy-driven, performance-based safety management process, supported by operational excellence, driven by principle centered leadership, sustained by engaged and involved employees, and facilitated by a value-based culture. Obviously, we need to approach the process holistically. Safety should be fully integrated into the organization’s operations, and safety outcomes should be aligned with business goals. Therefore, the safety process will become woven into the very fabric of the organization, become instinctual, and achieve an injury-free workplace, which will naturally flow from the operational activities.