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How to Reduce the Impact of PPE Supply Disruptions   

By Scott A. Corrao

Monitor External Factors
    Keep an eye on global and national factors that may affect supply chains, such as natural disasters, trade tariffs, geopolitical issues, or material shortages. However, do not wait to learn of these issues until they become mainstream news. Closely follow relevant industry trade publications and sources known for providing real-time data and early reporting.

Accurately Track Inventory Levels
    It is easier to plan ahead when you have an accurate account of safety gear inventory levels. Having a firm grasp on inventory levels allows you to identify potential shortages or excess stock early. In addition to an accurate inventory tracking system, create a reporting system that allows employees who use PPE on a frequent basis to easily report unexpected changes in inventory levels. For instance, perhaps a project required more PPE than anticipated or unexpected circumstances resulted in damaged PPE. Early reporting of these fluctuations ensures proper planning to maintain necessary inventory levels.

Prioritize PPE
    Focus on securing high-priority and high-use items first. The more critical an item is for safety, the longer the lead time should be for placing orders in advance. For instance, high-visibility apparel that is required to meet American National Standards Institute (ANSI) standards takes priority over non-ANSI compliant products, such as enhanced visibility vests that are not ANSI-compliant.

Automate Reorders
    Establish a succession plan to replace gear before it becomes a safety risk, and automate reorder triggers far in advance to alert you when stock falls below set levels. Understand the expected lifespan of PPE and account for additional factors, such as exposure to harsh weather conditions or chemicals, that may decrease the expected lifespan of PPE.

Stockpile Critical PPE
    Maintain a buffer stock of essential safety items to prepare for potential supply chain interruptions. Use first-in, first-out (FIFO) systems to ensure all overages are eventually cycled through to avoid waste from expired PPE.

Negotiate Long-Term Contracts
    Seek agreements with suppliers with large stockpiles before there is a supply chain delay to secure regular deliveries and lock in pricing. Long-term contracts will give your organization priority of available stock that is already on hand in the event of a supply chain delay.

Monitor Vendor Reliability
    Evaluate suppliers based on their ability to deliver during past disruptions and adjust partnerships as needed. Look for suppliers with a long track record of large stockpiles and on-time deliveries.

Plan for Alternative Products
    Don’t wait for an unexpected shipping delay to identify equivalent PPE alternatives. Identify equivalent PPE that meets safety standards before a shortage or delay occurs. For instance, if an order for a reflective winter coat has a longer-than-expected lead time, alternatives, such as a vest, can be worn over existing winter attire. Even though adjustments may be made to the type or style of reflective apparel worn, it is critical to adhere to safety standards, such as the American National Standard for High-Visibility Safety Apparel and Accessories (ANSI/ISEA 107-2015) standard.
    Safety is the top priority, and safety compliance must be maintained regardless of what is happening in the supply chain world. Workers who feel their safety is being prioritized are more confident and productive. A steady supply of quality safety gear builds trust and morale, while shortages can lead to frustration and diminished workplace satisfaction. Planning ahead is one of the best ways to ensure the safety of your employees.